Archives & Historical Records

Welcome to the web page for the the Yearly Meeting Archives & Historical Records Committee, which details the committee's roles and responsibilities. The Yearly Meeting Archives are located at the W.E.B. Du Bois Library at the University of Massachusetts Amherst

Are you looking for information about the Archives, how to use them, or what materials to submit and how to submit them to the Archives? Start here.

Purpose

Archives and Historical Records Committee establishes and maintains the collection policy which advises meetings on the care of their records, and encourages donation of records to the Special Collections and University Archive (SCUA) at the W.E.B. Dubois Library, University of Massachusetts, on a regular basis. The committee is responsible for the ongoing relationship with SCUA, and directs the focus and support the work of the Outreach Archivist, who works directly with local meetings, Yearly Meeting committees, New England Friends institutions, and individual members of the Yearly Meeting. The committee promotes the study of Quaker history to the end that Friends may find guidance in their past for their witness in the present. It encourages meetings to use the resources of the archives in answering their financial, property, and biographical, or other questions historical in nature.

Procedures

The committee recommends appointment of an Outreach Archivist, in conjunction with the secretary of New England Yearly Meeting and consults with the Outreach Archivist on priorities for outreach regularly. Committees members will also participate and work with the Outreach Archivist. The committee meets monthly or quarterly by video conference and submits an annual report to New England Yearly Meeting. The committee reviews the relationship with SCUA annually as well as the currency of the Memorandum of Understanding, and recommends any changes to the NEYM Permanent Board. The committee serves as a resource to SCUA when questions such as copyright use arise as outlined in our MOU.

Committee Resources

Composition

  • The Committee includes a group of 5 to 6 Friends with skills and perspectives regarding the collection, preservation and research of historical records, named by the Nominating Committee in consultation with the Archives and Historical Records committee and approved by the Yearly Meeting.
  • The committee works with an Outreach Archivist and the NEYM Office Manager.
  • The clerk of the committee is appointed by the committee, in consultation with Coordinating and Advisory Committee and approved by the Yearly Meeting. The Yearly Meeting secretary is responsible for supervising the work of the Outreach Archivist.
Clerk
Carol Forsythe
802-257-5805