New England Yearly Meeting

A community of Quakers and Quaker meetings across New England.

Annual Sessions Registration Information and Instructions

Things to know before you start (click here to see this page)

Arriving and checking in at Castleton (how and where do I check in?)

Contact the Registrar

Martha Hinshaw Sheldon:  978-494-6396 or [email protected] 

Registrations must be received by July 15 for dorm room requests to be guaranteed. We strongly encourage you to register as soon as possible using our secure online registration system.

Prefer Paper Registration?

Paper registration forms were mailed out with the print edition of the New England Friend in late May, and a PDF copy is available at the bottom of this page for download.

Our Approach to Sessions Fees & Financial Aid ("Pay As Led")

Annual Sessions is funded through a spiritual experiment that relies on each of us doing our part to support our wider community. We call this approach "Pay-as-Led." After registering, you will be provided with three numbers:

  • Traditional Fee: approximate level paid by most attenders in previous years
  • Complete Cost: covers all Sessions expenses, including staff time
  • Traditional Limited Income Fee: approximate level paid by Equalization recipients

We ask you to review these suggested amounts, consider prayerfully how much you are able and led to pay this year, to enter that number, and to pay it. If you are not able to pay at all this year, you should enter zero dollars.

Suggested Fee Chart (click chart for full size)

Housing Options

Dormitories

Dorm residents will be assigned a roommate (you may request a particular Friend during the registration process), but you may request a single room for an additional fee.

Please note that a single room incurs significant additional cost, and we need to prioritize these requests to meet medical needs. Many of the dorm rooms at Castleton are not air conditioned, so please clarify under housing needs if you require or simply prefer an air conditioned room. Dinner, and breakfast and lunch are included with all dorm registrations.

Linens: We encourage you to bring your own bedding - including a pillow and a light blanket, but we will also have a limited supply of linens available to rent at the following rates:

  • Full set - $25
  • Blanket - $6
  • Sheets (2) - $10
  • Pillow case - $4
  • Towel - $4
  • Washcloth - $1

NOTE: Assume that the beds in the dorms have extra long mattresses, so standard twin size fitted sheets will not fit.  You can purchase "twin XL" sheets to bring with you, or perhaps bring a full-size flat sheet to tuck in instead of using a fitted sheet.

Parents must bring sleeping bag/bedroll, pillow and towel for any children sleeping on the floor. Moving matresses into neighboring dorm rooms is not permitted, and we are not able to provide mattresses or other sleeping supplies for children who will be sleeping on the floor.

Other items to bring: Soap is not provided in dorm bathrooms, so bring your own. You may want to also bring laundry detergent, a small fan, reading lamp, cup/mug, cloth napkin, clock, hangers, a mattress pad, ear plugs, swimming suit, wastepaper bag, and personal first aid supplies.

Family Neighborhood

Interested in living with other families in community?  Read more about the Family Neighborhood housing option here.

Camping

A limited number of tent spots are available, first-come first-served (please register early). Dinner, breakfast and lunch are included with all camping registrations.

Public camp sites are available at nearby Bomoseen State Park (just 7 miles from Castleton).  If you choose this option, please register as a commuter.

Commuter

Some Friends choose to stay off campus. All attenders must register and pay an attender's fee.  Full-time commuters have the option of bundling meals with their registrations. Part-time commuters may purchase their meals directly at the dining hall counter.

Changes to Your Registration

Contact Martha Sheldon Hinshaw, Sessions Registrar, at [email protected] 

While we do our best to accomodate needs for changes, please be mindful that this creates significant extra work. We will prioritize such requests according to medical/emergency needs. Because of facilities concerns, housing changes during on campus registration will not be possible except in cases of significant need/emergency.  

Unforeseen Circumstances

Please give the Registrar as much notice regarding changes as possible (e.g. extra participants -- especially youth!). If you decide to come at the last minute, please register online. 

Cancellations

Cancel for free anytime before June 30. $25 for cancellations during July. $50 for cancellations during August. Medical exceptions are considered and prioritized.