"The clerk conducts all business sessions, sees that business is properly presented to the meeting for consideration, and announces decisions when made. The recording clerk is responsible for keeping accurate minutes, properly dated and signed, showing all matters discussed and actions taken. These shall be kept in permanent form in a minute book after they have been approved by the meeting."
"The clerk carries out the instructions of the meeting on all matters pertaining to the accomplishment of its business and signs necessary documents on behalf of the meeting. The clerk also receives, transmits, and acknowledges communications; the meeting may appoint a correspondent to assist with these matters. In the absence of the clerk, the meeting may appoint another Friend to be clerk for the day."[Faith and Practice of New England Yearly Meeting of Friends, 1985, p. 224]